Add two blank lines underneath the signature block. Begin the typist’s initials line flush left. Type the initials of the letter writer in capital letters, followed by a slash or colon. Add the typist’s initials in lowercase letters.
- Type the initials of the letter writer in capital letters, followed by a slash or colon. Add the typist’s initials in lowercase letters. For example, if the letter writer’s name is Andrew Benson, and the typist’s name is Carrie Dale, the typist line should appear as follows: AB/cd, or AB:cd.
How do you indicate a dictated letter?
Notice of Dictation, Enclosure or Copies If the letter is a dictation, both you and the secretary should initial it, according to Colorado State University. The person who wrote the letter should write her initials in all capitals, while the person who typed or wrote it should write his in all lowercase letters.
How do you indicate a letter written by someone else?
Senior Member. You put “p.p.” in front of the name of the person for whom you are writing the letter — p.p. stands for “per pro” (for and on behalf of).
How do you put typist initials on a business letter?
The typist’s initials are one of the last elements of the business letter. They include the initials of the letter’s writer in all caps, followed by a slash mark or colon, and then the initials of the typist in lower case.
How do you add details to a letter?
First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter.
What is a dictated letter?
to say or read (something) aloud for another person to transcribe or for a machine to record: to dictate some letters to a secretary. to say or read aloud something to be written down by a person or recorded by a machine.
Where do you put dictated but not read on a letter?
It may be used at the end of an article to warn the reader that the written material has not been personally written by the author, who likely dictated it to a secretary, but they did not have the time to write it themselves. Very busy people may be expected to sign off their article with such notation.
What does pp mean in a letter?
1. pp is written before a person’s name at the bottom of a formal or business letter in order to indicate that they have signed the letter on behalf of the person whose name appears before theirs.
How do you add a signature on behalf of someone?
To do this as a parent or guardian, you would sign their signature, include the phrase “for and on behalf of,” and then sign the name of the minor. The signature or printed name of the minor may also be required on this type of document.
How do you PP a letter?
A common usage of per procurationem in the English-speaking world occurs in business letters, which are often signed on behalf of another person. For example, given a secretary authorized to sign a letter on behalf of the president of a company, the signature takes the form: p.p. Secretary’s Signature. President’s Name.
How do you write reference initials?
Reference initials are only used in this circumstance; if you typed the letter yourself, there is no need to include them. Reference initials consist of the initials of the person sending the letter, followed by the initials of the typist.
How do you type initials?
If all the letters are the same size (also known as block), initials are ordered like your name: first, middle and last. If the monogram features a larger center initial, the ordering is always first name, last name, and middle name. So Elizabeth’s monogram would be ESB and Charles’s monogram would be CSW.
How do you end a letter with initials?
Provide reference initials if someone besides the letter’s sender types the letter. Include the typist’s initials at the end of the letter in lowercase letters. Indicate for whom the typist has completed the task by including the sender’s initials in capitals just before the typist’s initials, such as HC:ds.
What are the 5 parts of the letter?
Personal letters, also known as friendly letters, and social notes normally have five parts.
- The Heading. This includes the address, line by line, with the last line being the date.
- The Greeting. The greeting always ends with a comma.
- The body. Also known as the main text.
- The complimentary close.
- The signature line.
What are the 7 parts of a letter?
Experts generally agree that there are seven basic parts in a business letter:
- Sender’s address. Optimally, you want to have printed company letterhead.
- Date. Whoever receives the letter needs to know when the letter was written.
- Recipient’s address.
What information do you put in the first paragraph of a letter?
The first paragraph of your letter should include information on why you’re writing. Mention the position you’re applying for and where you saw the listing. Include the name of a contact or reference, if you have one.